Programmes Administrator - International Voluntary Service

Programmes Administrator - International Voluntary Service

Locaiton: Edinburgh

Salary: £15,925 pro-rata


About the Organisation 

International Voluntary Service (IVS) is a peace organisation working for the sustainable development of local and global communities throughout the world. We are a leading charity which has existed since 1931, involving volunteers in international exchanges at home and abroad.


About the Role

Over the past two years we have undertaken a review of our projects here in the UK and overseas and we are now looking to recruit an administrator to support the long-term development of our volunteering programmes. The post holder will support the team to carry out the administrative aspects of volunteer management on both short-term and long-term international volunteering projects. The successful candidate will need to be highly organised, reliable and with strong attention to detail.


Key Duties

  • Engaging with different organisations to promote volunteering opportunities
  • Assessing volunteer applications and carrying out pre-selection of volunteers
  • Supporting the team in the planning and delivery of volunteer training
  • Responding to enquiries about volunteering opportunities
  • Coordinating volunteer placements with project partners
  • Supporting the volunteers during their placement with any relevant enquiries
  • Supporting the team to develop new project partnerships for both short and long-term volunteering
  • Supporting the team to plan and deliver recruitment events and campaigns
  • Supporting the team in the monitoring and evaluating of the volunteer programme
  • Willingness to learn and undertake online training on CRM systems (salesforce)
  • Assisting in various administrative tasks as and when requested
  • Undertaking any other activities in keeping with the role


Work Experience and Person Specification

  • Passion for international development and volunteering sectors
  • Previous experience of an administrative role, preferably working in a charity or NGO
  • Possess exceptional written and verbal communication skills
  • Exceptional attention to detail
  • Problem solving capabilities
  • Strong organisational and time management skills
  • Ability to work to deadlines and on own initiative without close supervision
  • High degree of computer literacy of Microsoft Office including Word, Excel, PowerPoint and Outlook. Database skills are highly desirable.
  • Good interpersonal skills and enthusiastic approach
  • Interested in learning and developing new skills
  • Strong team player and collaborative working style
  • Reliable and flexible and willing to take on a range of tasks


How to Apply

Closing date: Friday 11th January 2019

Interviews: Held in Edinburgh on Friday 18th January 2019

Application process: Email a copy of your CV and a one-page motivation statement outlining your suitability for the role. Applications should be sent to

For more information and full job description, please click here. 


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