Operations Director - Global Ecovillage Network

Operations Director - Global Ecovillage Network

Location: Findhorn, Scotland 
Hours and salary: Part-time: 110 hours per month at £15 p/h (£28,800 pro rata, or £19,800 actual)

About the Organisation 

The Global Ecovillage Network envisions a world of empowered citizens and communities, designing and implementing their own pathways to a sustainable future, and building bridges of hope and international solidarity.

To innovate, catalyze, educate and advocate in global partnership with ecovillages and all those dedicated to the shift to a regenerative world.

Job Description

Role and Responsibilities    
The Global Ecovillage Network (GEN) is currently seeking an all-rounder to both jointly coordinate GEN’s Findhorn office hub and provide operational leadership at the heart of GEN. 
Responsibilities include:

General (25%)
•    General office hub coordination
•    Offer appropriate peer-to-peer office staff support 
•    Findhorn/GEN vision, connection and development
•    European Voluntary Service volunteer mentorship and support
•    General Circle representation
•    Listening and Convening - internal system support - noticing where needs for communication arise within GEN and initiating/convening meetings accordingly.

Policy oversight and legal compliance (30%)
•    Ensure that legal obligations regarding the membership of GEN are met.
•    Ensure insurance needs and policies, including employers liability, public liability, and Trustee liability, are appropriately covered
•    Oversee development, compliance and implementation of central operational policies such as safeguarding 
•    Ensure GEN operational and HR policies are regularly reviewed in accordance with internal protocols
•    GDPR Policy and Compliance Manager (PAC Man)
•    Mentor and support European Voluntary Service assistants and volunteers to become personally empowered through their work with GEN

Staff and HR (20%)
•    Alongside Executive Director, jointly responsible for the implementation of strategic targets
•    Ensure staff accountability, and develop and track progress on operational targets
•    Schedule and oversee Role Improvement Feedback Sessions for all staff, and ensure that staff contracts are signed and up to date.
•    Support with the development of appropriate internal HR systemsSupport recruitment including publicity and advertising roles; interviewing; setting up contracts
•    Ensure  newly hired staff are onboarded by their line manager and others (Orientation Checklist).

Finance (25%)
•    Support the Finance Director to fulfill GEN’s financial and accounting needs
•    Initiate weekly bank transfers online - two-step authentication responsibility
•    Do quickbooks entries for petty cash, inventory and online store. Liaise with Finance Director for reconciliations.
•    File annual Gift Aid receipts
•    Support project accounting

Person Specification 

The perfect person for this role will be highly organised, capable of handling a varied and high workload, and be experienced in working within networked organisations, whilst professionally holding expertise in organisational strategy, operations, staff and volunteer empowerment, and administration. 

Additionally, the successful candidate will possess: 
•    Excellent English verbal and written communication. Additional language competence would be a particularly appreciated bonus.
•    Ability to effectively communicate, build positive rapport, and collaborate with others
•    Understanding of and agreement to the vision and mission and code of conduct of GEN.
•    High degree of integrity: you do the work you commit to and are honest accounting for it.
•    Ability to work with persons from diverse cultural settings.
•    Ability to self-organise and work in an environment of emergence and complexity.
•    Ability to work under pressure and meet deadlines, while maintaining a positive attitude.
•    Ability to be prepared and to maintain regular punctual attendance to meetings.

How to Apply 

Email your application with ‘OPERATIONS DIRECTOR’ in the subject line, by midnight (BST) 8th August, 2018 to: tom.feeney@ecovillage.org

Please include the following:
•    Cover Letter (inc. earliest start date) - outlining what motivates you to apply and how you meet the Role Description (Maximum 2 A4 pages). 
•    Resume/CV and Bio
•    2-3 References
•    If applying from outside the UK, EEA or Switzerland, please send proof of eligibility to work in the UK

Futher information can be found here
Closing Date: 8th August 2018

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