Member Administrative Officer – Scotland Malawi Partnership (SMP)

Member Administrative Officer – Scotland Malawi Partnership (SMP)

Location: Edinburgh with some travel in Scotland 

Salary: £21,000

About the Organisation:

The Scotland Malawi Partnership (SMP) is an independent umbrella organisation which exists to inspire the people and organisations of Scotland to be involved with Malawi in an informed, coordinated and effective way for the benefit of both nations. They do this by providing a forum where ideas, activities and information can be shared on their website, through their online mapping tool and through regular workshops, training events and stakeholder meetings. By creating a single space for all the organisations and individuals in Scotland currently engaged with Malawi to come together, they help reduce duplication of effort, add value to Scotland’s historic civil society relationship with Malawi, and contribute towards poverty alleviation in Malawi.

About the Role: 

This is a key role at the Scotland Malawi Partnership, as this post is responsible for ensuring the smooth operation of the Partnership’s most important systems. As a member-led national network it is vital that we have first class membership data systems, enabling us to understand, support and represent our members’ work with Malawi.

The post-holder will be responsible for:

  • Reviewing the current member data management systems
  • Consulting key staff and stakeholders, with a view to moving to new software and a strengthened database
  • Day-to-day management and maintenance of these systems, including the SMP’s internal membership database 
  • Public online membership directory and the communications distribution lists

The post is responsible for ensuring that all changes to members’ details are handled efficiently and effectively, and new membership applications are processed in a timely manner. They hold primary responsibility for ensuring compliance with General Data Protection Regulation (GDPR) and other relevant areas of law.

SMP are therefore looking to recruit a hard-working, organised and responsive team-player to this important role in the Partnership; someone with experience in leading on (and ideally developing) databases and related systems; someone with an eye for detail who takes pride in smooth-running, effective systems.

Please note, SMP can only employ those who have the legal right to work in the UK.

How to Apply:

Download packs from:

Please send completed application form & CV (max 2-sides A4) to

Interviews for shortlisted candidates: Edinburgh 15th/16th August 2019

For further info please contact Stuart Brown and see their website:

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