Administrative Officer - University of Glasgow

Administrative Officer - University of Glasgow

Location: Glasgow

The Job purpose is to provide administrative support to the GCRF Centre on Sustainable, Healthy and Learning Cities and Neighbourhoods (CSHLC), a new four-year project funded by the GCRF/RCUK. The role supports the Centre Senior Business Manager, Directors and the management team by undertaking key administrative processes and procedures of behalf of SHLC.

Role and Responsibilities

  • To undertake administrative functions in support of the activities of the SHLC.
  • To be the first point of contact for the centre.
  • To provide effective administration for the organisation of events.
  • To provide administrative assistance in support of research activities.
  • To support the social media and web related activities by updating the content of the project web pages, and ensuring that the information contained in the pages is accurate and up-to-date.
  • Responsible for maintaining accurate project records, routine finances and databases and ensuring any anomalies are investigated and corrected as necessary.
  • To provide effective administrative and IT support to assist with the development and submission of bids for external funding.

The perfect candide should also have good skills in:

  • Planning and organising
  • Decision making
  • Internal/External relationships
  • Problem solving

Salary: £21,585 - £25,728 per annum.

This is a full time position.

Person Specification


  • Scottish Credit and Qualification Framework Level 7 (advanced Higher/Scottish vocational Qualification level 3; Higher National Certificate) or equivalent, and experience of personal development in a similar role.
  • A high level of IT literacy, including proficiency in Microsoft Office packages; use of databases; web maintenance, publishing software; and social networking.
  • Ability to communicate clearly both orally and in writing to ensure effective customer service.
  • Initiative and judgement to resolve problems independently.
  • Effective planning, organising and prioritisation skills.
  • Ability to undertake assigned tasks in a timely manner and to an acceptable standard.
  • Well developed analytical and problem solving capabilities.


  • ECDL modules
  • Higher English and Mathematics
  • Knowledge of university Research and Knowledge Transfer environments.

How to apply

To apply please visit the vacancy website and follow the instructions at the bottom of the page.

Closing date: 3 January 2018

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